Why Should Project Managers Emphasize Effective Communication?
Managing an important project with no form of communication can yield disastrous results. For a project to be successful several aspects have to be taken care of such as - meticulous planning, resource utilization, decision making abilities and regular communication with team members.
Many individuals believe that modern project management tools and the online medium can compensate for the lack of communication skills in project managers. But remember that the ability to hold a real conversation with another individual starts right through the PMP one-on-one course training and is the base to nurturing professional relationships within an organization.
Most often, a project manager's inability to communicate well results in the failure or several shortcomings in a project. A customized one-on-one PMP tutoring class can contribute immensely towards tackling this challenge. A PMP certified project manager at the end of the course is confident, able to communicate effectively and execute the project tasks efficiently.
1. What are the advantages of effective communication?
A team that collaborates, shares ideas and makes decisions together is the strongest. Getting a highly diverse team to perform these actions is not an easy feat. A good communicator who takes up project management enjoys the following benefits,
- Communication helps build relationships and nurtures the trust factor among peers.
- Undemanding, easy conversations with team members make more intense conversations simpler and getting the work done from them becomes smooth and hassle-free.
- Helps sets expectations right.
- Communication brings consistency into the project and keeps everyone informed about changes.
- Regular communication with team members can motivate them to be more productive.
- Communication with stakeholders keeps them in the loop and makes them feel secure.
2. How can project managers enhance the communication within their team?
- Have a solid communication plan in place.
- Listen to your peers and you will find them communicating their needs better.
- Use more than one channel of communication (refer to Appendix A to learn about the different types of communication channels used within an organization)
- For instance, when there is a new assignment, send out a formal mail explaining the requirements of the assignment, Additionally, share the excitement about the new assignment over a cup of coffee with your team members.
- Share project details with your shareholders whenever possible. Transparency breeds trust.
- Make your conversations intact and to-the-point. Convey the message appropriately and furnish details whenever necessary.
- Create a forum that can be used as a social platform to exchange ideas, share opinions and raise queries whenever necessary.
- Lastly, project managers must get the information flowing through the team always and allow no place for any guesswork. They must also keep their customers informed of all deliverables promptly.
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